During or after the cycle of your grant program opportunity, you will likely want to aggregate your applicant data into reports. GO Smart offers several options for creating reports. One option is to create a custom report that includes all of the data from any portion of your grant opportunity. If you report to the NEA, you can use our templated NEA and Locations Reports to create a report that is automatically ready to send directly to the NEA. Another option is to build a comprehensive Panelist report to review all of your panelist data in both simple and complex tabs. You can also create a Panel Book for your panelists. Continue below to learn how to create a custom report.
- Navigate to the Reports tab > Custom Report Builder.
- Select the Program and Cycle for which you would like to generate a custom report.
- Applications in the Received status will be included in the report by default, but you can include any status(es) in your report.
- Check Select All, Deselect All, or check individually all of the appropriate elements of the Profile Data, Application Data, and Application Pages.
- If you select a table page in Application Pages, check “include application details” if you would like to view detailed items and not just subtotals and grand totals
- If you select a Media Library Selection page in Application Pages, you will see a second row of report options after clicking Build Report. This Media report will include each attached media file along with any of the data from the upload form. This report is the only way for you to view information regarding these attachments.
- Sort by using the Ordered By and Direction drop-down menus.
- Click Build Report.
- View an HTML version of the report by clicking View Report.
- Download a spreadsheet by clicking Download to Excel.
- Click Build New Report to start over.
Note that you can include any or all of the cycle pages. If you are attempting to grab a few select data points (for example, you want to determine the demographics of your applicants, compare the disciplines, or see who is applying from which regions or states) you should select the page(s) that include those questions. All questions from your selected pages will appear in the report, but you can delete or hide superfluous columns once you open the report in Excel, Sheets, etc.
Data appearing in the wrong cells of a spreadsheet
If you experience trouble with data appearing in the wrong cells, this is likely the result of excel misinterpreting bullet points in the Mission and History fields on the registration page. You can get around this by pulling a custom report and excluding the Mission statement and History fields. However, if you want to include that information as part of your report, you can do the following to bypass trouble with bullets:
- Navigate to Reports > Custom Report Builder
- Select all the items/pages you want to include in your report
- Click Build Report
- Click View HTML
- Save the HTML page as a webpage
- Open Excel
- Open the saved HTML page in excel
- Note all data is in the appropriate cells
- Save the newly opened file as an excel workbook